Process Goal
Order more blank in-house deco items together on a single stand-alone PO to save on inbound freight costs and simplify the SAP process.
Products That Will Use This New Process:
In-house Deco items for which we do not want to inventory blank goods in the 1270 warehouse.
Product Setup & Incoming Website Orders:
- Created as inventory products with a default warehouse location of AC_Deco or ACE_Deco.
- Must have the In-House Deco property on the SAP item master.
- Will require the ‘Additional Description’ on the SAP item master to detail the deco requirements so that it is clear for the Deco Room.
The items will be pushed to the SAP sales order with the AC_Deco or ACE_Deco warehouse on the line item.
SAP Process:
Whoever is responsible for the programs will be reviewing the ACE Deco Warehouse and/or the APC Deco Warehouse widgets (these will become B1Up dashboard queues). All open sales order lines items with a Deco warehouse will be listed. If the line item is open and a PO has already been generated, the PO will be visible so that you do not order it multiple times. The PO# visibility will only work if the ‘Free Text’ column on that PO is filled in correctly **.
You will make the determination on when to place the stand alone PO for a given supplier. For example: create the POs every certain number of days or create POs when there are a certain number of pieces ready to be brought in, etc.
PO Creation Process:
The program inventory sku is entered into the ‘Item No.’ column on the PO line item. This is the exact sku that is on the line item of the sales order and the sku listed as the Program Sku in the widget.
The SAP ‘Free Text’ column will be used at the PO line item level to reference the website SO#(s) for which the blank goods are being ordered. This will make it clear to the Deco Room which SO#(s) the incoming blank apparel pieces align with. ** The format for the ‘Free Text’ column is either an individual SO number (12345) or multiple sales order numbers separated by semi-colon (12345; 12348; 12351). Only SO numbers and semi-colons can be used in this field. Do not add any other information or information in any other format than what is specified.
PO Receiving Process:
Warehouse SAP users will have a custom version of the SAP PO that will:
- Group all Deco warehouse lines together.
- Page break on the Deco warehouse.
- Display the Deco warehouse and corresponding SO#(s) information from the ‘Free Text’ column for Deco warehouse lines.
When goods arrive:
- Create the goods receipt.
- Print the PO.
- Deliver the Deco Room warehouse items to the Deco Room/Deco Room Holding Area along with the printed PO pages with the DECO ROOM heading (that would be Page 2 in the below example).
Sample PO with 2 non-Deco warehouse line items and 2 Deco warehouse line items. Page 1:
Sample PO with 2 non-Deco warehouse line items and 2 Deco warehouse line items. Page 2:
Once all of the blank goods are received in, the sales order will pull to the pick list. The warehouse will display on the pick lists so that it’s clear to the warehouse that the item is coming from the Deco Room and that there is no blank good to be pulled from a shelf in the 1270 Warehouse.
Sample Pick List with Warehouse Display:
Deco Room Process:
The Daily Deco PDF will display the warehouse and the corresponding PO # on each sales order line item when the warehouse location is either AC_Deco or ACE_Deco.
This display will only work when the format guidelines for the PO ‘Free Text’ column are followed. **
When the incoming goods are received in and brought to the Deco Room/Deco Room Holding Area, match up the good with the sales orders specified, decorate and prepare for delivery.
Sample Deco Daily sales order line where the Deco warehouse line is currently on a PO:
